Transforming Construction Document Control with Automation and APIs

Akhil Ubale, Dr. Sumedh Mhaske

Abstract: Efficient handling of documents remains a significant challenge in today?s construction sector. Conventional methods ranging from paper-based records to disorganized digital files often lead to confusion, inefficiencies, and inflated project costs. This paper proposes a streamlined, automated document management approach using an Application Programming Interface (API)-based framework powered by Google Drive. The system enables real-time, organized access to critical documents for all stakeholders? engineers, contractors, architects, and clients while supporting seamless version control, role-based access, and detailed activity tracking. When tested in a real-world construction project, the solution considerably reduced delays and enhanced team coordination. With automation in place, essential documents were easy to retrieve, and communication gaps were minimized. The outcome was a faster, more transparent, and more accountable workflow that kept the project aligned with budget and timeline expectations.

Keywords: Construction Management, Document Control, Automation, API Integration, Google Drive API